> ## Documentation Index
> Fetch the complete documentation index at: https://docs.collivo.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Sharing and permissions

> Understand where project work appears and how sharing controls who can use it.

export const SharedWithMe = () => <span style={{
  whiteSpace: "nowrap"
}}>
    <svg width="17" height="17" viewBox="0 0 24 24" fill="currentColor" fillOpacity="0.35" stroke="currentColor" strokeOpacity="0.7" strokeWidth="1.25" strokeLinecap="round" strokeLinejoin="round" style={{
  color: "#FE9A00",
  display: "inline-block",
  verticalAlign: "-0.2em",
  marginRight: "0.3em"
}} aria-hidden="true">
      <path d="M16 21v-2a4 4 0 0 0-4-4H6a4 4 0 0 0-4 4v2" />
      <path d="M16 3.128a4 4 0 0 1 0 7.744" />
      <path d="M22 21v-2a4 4 0 0 0-3-3.87" />
      <circle cx="9" cy="7" r="4" />
    </svg>
    <strong>Shared with me</strong>
  </span>;

export const SharedFolder = () => <span style={{
  whiteSpace: "nowrap"
}}>
    <svg width="17" height="17" viewBox="0 0 24 24" fill="currentColor" fillOpacity="0.35" stroke="currentColor" strokeOpacity="0.7" strokeWidth="1.25" strokeLinecap="round" strokeLinejoin="round" style={{
  color: "light-dark(#2E7D32, #4CAF50)",
  display: "inline-block",
  verticalAlign: "-0.2em",
  marginRight: "0.3em"
}} aria-hidden="true">
      <path d="M20 20a2 2 0 0 0 2-2V8a2 2 0 0 0-2-2h-7.9a2 2 0 0 1-1.69-.9L9.6 3.9A2 2 0 0 0 7.93 3H4a2 2 0 0 0-2 2v13a2 2 0 0 0 2 2Z" />
      <path d="M2 10h20" />
    </svg>
    <strong>Shared</strong>
  </span>;

export const PrivateFolder = () => <span style={{
  whiteSpace: "nowrap"
}}>
    <svg width="17" height="17" viewBox="0 0 24 24" fill="currentColor" fillOpacity="0.35" stroke="currentColor" strokeOpacity="0.7" strokeWidth="1.25" strokeLinecap="round" strokeLinejoin="round" style={{
  color: "inherit",
  display: "inline-block",
  verticalAlign: "-0.2em",
  marginRight: "0.3em"
}} aria-hidden="true">
      <path d="M20 20a2 2 0 0 0 2-2V8a2 2 0 0 0-2-2h-7.9a2 2 0 0 1-1.69-.9L9.6 3.9A2 2 0 0 0 7.93 3H4a2 2 0 0 0-2 2v13a2 2 0 0 0 2 2Z" />
      <path d="M2 10h20" />
    </svg>
    <strong>Private</strong>
  </span>;

Collivo lets you keep work private while it is taking shape, share selected items with specific project members, or make work available to everyone in a project. Understanding these areas helps you choose the right place for each file and folder.

## Where project work appears

The **Files** pane separates project work into three areas:

* <PrivateFolder /> contains your personal project work. Other people do not see an item there unless you share it with them.
* <SharedFolder /> contains work available to people who can access the project.
* <SharedWithMe /> contains private items that another project member shared directly with you.

<Note>
  Sharing one item from <PrivateFolder /> does not make the rest of your Private area visible.
</Note>

## Project and item sharing

Sharing a project and sharing a private item serve different purposes:

| What you share | Use it when | Where the work appears |
| - | - | - |
| **Project** | Someone needs to participate in the project and use its shared work | The project becomes available to that person |
| **Private file or folder** | Someone needs a specific piece of your private work | The item appears under their <SharedWithMe /> area |

People must belong to your organization before you can add them to a project. The item-sharing dialog searches among existing project members.

## Permission levels

When you share a project or private item, choose one of the permission levels shown in the sharing dialog:

* **View** — for people who need to read or review the work.
* **Edit** — for people who need to change the work.
* **Manage** — for people who also need to manage sharing.

Choose the lowest permission level that supports the person's task. See [Manage access](/sharing-and-security/organization-admin-security) for the sharing steps.

## Moving work between Private and Shared

Use <PrivateFolder /> for drafts and material that is not ready for the project. Use <SharedFolder /> when the work should become part of the project's common context.

Before moving sensitive work into <SharedFolder />, review who can access the project. Moving an item changes where it is available; it is not the same as sharing one private item with selected people.

## AI follows the same access boundary

AI works within your permissions. Project and item permissions determine what you can provide to an agent. Controls such as **Hide from AI** narrow discovery without changing who can open the item.

See [AI permissions, context, and privacy](/sharing-and-security/ai-privacy-limitations) for the difference between permissions, context, and AI visibility.

## Related articles

* [Manage access](/sharing-and-security/organization-admin-security)
* [Troubleshoot permissions](/troubleshooting/troubleshooting-permissions)
* [Structure your work](/project-basics/projects-folders-artifacts)
* [AI permissions, context, and privacy](/sharing-and-security/ai-privacy-limitations)


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