> ## Documentation Index
> Fetch the complete documentation index at: https://docs.collivo.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage Projects: Create, Rename, Share, and Delete

> Create projects, find them again, rename them, open them to your organization, and delete the ones you no longer need.

## What this helps you do

A project keeps the files, chats, and people for one piece of work together. Use the **Projects** page to see every project you can open, and the project's own menus to rename, share, or delete it.

## Before you start

What you can do depends on your project role:

| Action | Who can do it |
| - | - |
| Create a project | Members of the space it goes in |
| Rename a project | Project managers |
| Share a project with people | Project managers |
| Make a project public to the organization | Organization admins |
| Delete a project | Project managers |

Everyone with access can open the project's **View Details**, **Project recap**, and **AI usage**.

## Create a project

1. Select **Create New** in the sidebar, then **New Project**. You can also use the  button on the **Projects** page, **Create Project** on a space's **Projects** tab, or **New project** on Home.
2. Enter a **Project Name**. Collivo checks the name as you type; you cannot reuse a name you already gave another project in the same space.
3. Add **Details**, such as the goal, background, or deadline.
4. Choose the **Space** the project belongs to. When you start from a space, it is already selected.
5. Select **Submit**.

The project opens with a root folder named after it, your **Private** folder, and the **Shared** folder. You are its manager. See [Sharing and permissions](https://docs.collivo.com/sharing-and-security/sharing-permissions.md) for what each area is for.

## Find a project

Select  **Projects** in the sidebar to open **All Projects**. Projects are listed with the most recently edited first. Each card shows the project's space and its latest activity.

* Use **Search projects...** to filter by name.
* Use the space filter to show one space's projects.
* Switch to list view to see **Summary**, **Space**, and **Last Edited** columns, and sort by them.
* Select the star on a project to add it to **Starred** in the sidebar.

A **Public** badge marks projects that everyone within your organization can view.

## Rename a project

1. Open the project.
2. Double-click the project name in the top bar.
3. Type the new name and press **Enter**. Press **Esc** to cancel.

The root folder takes the new name, and teammates who have the project open see the change.

## Share a project

Open the project's **More options** menu  in the top bar, or the menu on its card, and select **Share Project** to invite people and set their roles. See [Manage access](https://docs.collivo.com/sharing-and-security/organization-admin-security.md#share-a-project).

### Make a project public

**Public** means visible within your Collivo organization. Making a project public does not publish it on the internet.

Organization admins can open a project to everyone in the organization:

1. Open **Share Project**.
2. Under **Organization access**, select **Make public**.

Public access lets people in the organization open the project and view its **Shared** folder. It does not grant editing permission. Private items still require their own sharing. Select **Make private** to turn off organization-wide viewing.

## Delete a project

> [!WARNING]
>
> Deleting a project permanently removes its chats, documents, and uploaded files. It cannot be undone.

1. On **All Projects**, open the project card's menu  and select **Delete Project**. The same option is in the project's menu under **Starred**.
2. Read the confirmation, then select **Delete Project**.

To delete several projects at once, switch to list view, select the projects, and select **Delete**. Collivo deletes only the projects you are allowed to delete and tells you how many it skipped.

## Expected result

You can find any project you have access to, keep its name and access current, and remove projects that are finished.

## Troubleshooting

* **The project name is not accepted:** you already have a project with that name in the chosen space. Change the name or the space.
* **No space is available in the form:** you are not a member of a space where you can create projects. Ask a Space Manager to add you, or see [Spaces](https://docs.collivo.com/organize/spaces.md).
* **You cannot rename, share, or delete a project:** these need the project manager role. Ask a manager of the project.
* **Make public is unavailable:** only organization admins can change a project's visibility.
* **A project still appears after deletion:** check the deletion result, refresh the list, and confirm that you have Manage permission. Contact support if a confirmed deletion does not take effect.
* **A project is missing from All Projects:** check the search and space filters, confirm the selected organization, and ask a project manager to review your access. You can also request access from the project link when offered.

## Related articles

* [Spaces](https://docs.collivo.com/organize/spaces.md)
* [Structure your work](https://docs.collivo.com/project-basics/projects-folders-artifacts.md)
* [Sharing and permissions](https://docs.collivo.com/sharing-and-security/sharing-permissions.md)


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