> ## Documentation Index > Fetch the complete documentation index at: https://docs.collivo.com/llms.txt > Use this file to discover all available pages before exploring further. # Work in the Files Pane: Find, Select, and Clean Up > Find files quickly, focus on one folder, act on several items at once, and remove what you no longer need. ## What this helps you do The **Files** pane shows the project files and folders you can access. This page covers getting around it: finding files, focusing on one folder, acting on several items at once, and deleting. To add files and create folders, see [Upload and organize files](https://docs.collivo.com/project-basics/upload-and-organize-files.md). ## Know the tabs and areas The pane has four tabs: * **Files** — the project's folder tree. * **Tasks** — kanban cards assigned to you in this project, grouped by board. * **Starred** — files and folders you starred. * **Recents** — files you opened recently, newest first. The **Files** tree starts with three areas: * **Private** — visible only to you, unless you share something from it. * **Shared** — visible to everyone in the project. * **Shared with me** — private items teammates have shared with you. Hover a file to see its owner, location, and your permission. See [Sharing and permissions](https://docs.collivo.com/sharing-and-security/sharing-permissions.md). ## Expand or pin the pane Expand the compact file explorer when you need the full tree. Select **Pin file explorer** to keep it open beside chat, or **Unpin and compact file explorer** to make room again. ## Focus on one folder Hover a folder and select **Step into This Folder** to show only its contents. The trail above the tree shows where you are: * Select a folder in the trail to jump to it, or **All files** to see the whole tree again. * Use **Back**, **Forward**, and **Step Out** to move between folders you have visited. When you open a chat that belongs to a folder, the tree focuses on that folder and marks it as the **Current Working Folder**. ## Search, sort, and filter * **Search** — select **Search files** and type part of a name. Matching items show with their folders. Press **Esc** to clear. * **Sort** — choose **Name**, **Date Modified**, **Date Created**, or **Owner**. Choose the same option again to reverse the order. * **Filter** — narrow the tree by file type (such as PDFs, planners, whiteboards, or **Folders Only**), permission (such as **Owned by Me**), **Show Shared Items Only**, document **Status**, or **Tags**. The filter button shows how many filters are on. Select **Clear Filters** to remove them. ## Act on several items at once 1. Select **Multi-select mode** in the pane's header. 2. Select the files and folders you want. Hold **Shift** to select everything between two items. Selecting a folder includes everything inside it. 3. Choose an action from the toolbar: * **Copy to**, **Move to**, or **Create shortcut** — choose a destination folder. * **Copy reference** — copy links to the items so you can paste them into a message or document. * **Hide from AI** or **Unhide from AI** — change whether the AI finds the items on its own. See [Annotations and AI discovery](https://docs.collivo.com/ai-and-agents/annotations.md#hide-content-from-ai-discovery). * **Delete** — remove the items. * **AI actions** — draft a **Share Update** or **Handoff** from the selected items. See [Share updates and hand off work](https://docs.collivo.com/collaborate/share-update-handoff.md). 4. Select **Clear Selection**, or select **Multi-select mode** again to finish. If an action does not apply to every selected item, its tooltip shows how many it can act on. ## Download a file Open a file's More options menu and select **Download**. Documents you write in Collivo can be downloaded as Markdown, PDF, or DOCX. Uploaded files download in their original format. ## Start a chat in a folder Hover a folder and select **Start Chat in This Folder** to open a chat that works from that folder. Once a folder has a chat, the same button reads **Resume Previous Chat**. See [Chat basics](https://docs.collivo.com/ai-and-agents/chat-basics.md#resume-a-previous-chat). ## Work from assigned tasks Open **Tasks** to find cards assigned to you in this project. **Start task** opens guided setup when a card has no task folder; **Resume task** opens work in its attached folder. The play icon is outlined before attachment and filled after attachment. Review setup and select **Done** before asking the agent to execute the task. ## Delete files and folders > [!WARNING] > > Deleting is permanent. There is no trash or restore for deleted files and folders, and deleting a folder deletes everything inside it. 1. Open the item's More options menu and select **Delete**. 2. Read the confirmation, then select **Delete**. To delete several items, use **Multi-select mode**. Collivo deletes only the items you have permission to delete. To keep a file but stop it changing, use **Lock document** instead. To keep it but stop the AI using it on its own, use **Hide from AI**. ## Expected result You can search accessible files, keep the tree focused on the work at hand, and organize several items in one step. ## Troubleshooting * **Search shows "No files found":** check the spelling, clear any filters, and select **All files** if you are focused on one folder. * **The tree shows only part of the project:** you are focused on a folder. Select **All files** in the trail. * **An action is greyed out in Multi-select mode:** none of the selected items support it, or you do not have permission. Check the tooltip. * **Some selected items were not deleted:** you can delete only items you have permission to delete. Ask the item's owner or a project manager. * **A selected area does not support an action:** select the individual files or folders you want to act on and check the action's tooltip. Selecting an area does not make every operation available. ## Related articles * [Upload and organize files](https://docs.collivo.com/project-basics/upload-and-organize-files.md) * [Structure your work](https://docs.collivo.com/project-basics/projects-folders-artifacts.md) * [Version history and restore](https://docs.collivo.com/files-and-versioning/version-history-restore.md) This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.