> ## Documentation Index
> Fetch the complete documentation index at: https://docs.collivo.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Version history and restore

> Review earlier versions and safely make one current again.

## What this helps you do

Version history lets you inspect earlier saved states of project files and restore one when work needs to be recovered. Restoring is non-destructive: Collivo creates a new current version from the selected state and keeps the existing history. Because the restore is itself a new version, you can reverse it the same way.

Version history is available for supported documents, uploaded files, whiteboards, and kanban boards. The preview differs by artifact type.

## Before you start

You need access to the artifact. Viewing history follows the artifact's normal permissions; restoring requires edit permissions.

Before restoring, tell active collaborators what you intend to do. Their current edits may be newer than the version you select.

## Review document or file history

1. Open the artifact.
2. Select <Icon icon="history" color="#1F7A5A" /> **Version history** in its toolbar, or from its <Icon icon="ellipsis" color="#1F7A5A" /> menu.
3. Choose a version from the list.
4. Review its timestamp, author or save reason when shown, and the content preview.

For editable documents, the preview can highlight what changed. For uploaded Office files and PDFs, Collivo shows the available preview for that saved file. Some file types may provide limited preview detail but can still retain versions.

## Restore a version

1. In **Version history**, select the version you want.
2. Confirm that its content is the correct recovery point.
3. Select **Restore** and confirm the action.
4. Return to the artifact and verify the current content.

The restored state becomes a new latest version. Versions created after the selected point remain in the history, so you can inspect or restore them again.

## Restore a whiteboard or kanban board

Whiteboards and kanban boards have their own **Version history** views. Preview the selected board state, then restore it. For kanban boards, also use **Activity Log** when you only need to understand who changed a card, column, or board setting.

<Warning>
  Restore changes the artifact for everyone who can access it. Review the preview and coordinate with teammates before confirming.
</Warning>

## Expected result

The selected historical state becomes the current version without deleting the versions that came before or after it.

## Troubleshooting

* **Version history is empty:** the artifact may not have produced another saved version yet.
* **A preview is unavailable:** use the timestamp and version details, or download the historical file when that option is available.
* **Restore is disabled:** confirm that you have edit permissions and that the artifact is not locked for review.
* **The restored content is not visible:** close and reopen the artifact, or refresh after active collaborators finish synchronizing.

## Related articles

* [Work together in real time](/collaborate/real-time-artifacts)
* [Reviews and approvals](/collaborate/reviews-approvals)
* [Generated files](/files-and-versioning/generated-files)


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